Transforming Procurement Processes for Seamless Efficiency
Efficient procurement is essential for financial control and operational success. Our client, a global capability center in India, faced challenges with visibility, manual intervention, and high costs in their procurement processes. To overcome these, Neviton Technologies implemented a “Procure to Pay” (P2P) solution integrated with SAP, delivering a streamlined, centralized platform that offers real-time insights, automated workflows, and an intuitive interface. This transformation has empowered the client to manage their procurement lifecycle more effectively and cost-efficiently.
Why: Understanding the Need
Our client, a global capability center based in India, faced significant challenges in managing their complex procurement processes. Their existing SAP-integrated system lacked comprehensive end-to-end visibility and seamless integration, leading to manual intervention, delays, and increased costs, which hindered their operational efficiency and financial control. Primary challenges included inefficient and manual approval workflows, difficulty managing procurement across multiple business units, inconsistent and error-prone Goods Receipt Invoice Receipt (GRIR) reports, high SAP “per user” license costs, and a complex, non-intuitive user interface for buyers.
To address these issues, the client aimed to achieve full visibility from purchase requisition to payment, streamline approval workflows with actionable insights, centralize procurement management, ensure accurate and consistent GRIR reports, reduce procurement costs, and enhance the user experience with an intuitive graphical user interface.
How: Implementing the Solution
We implemented the “Procure to Pay” (P2P) solution, designed to seamlessly integrate with the client’s existing SAP system. The solution addresses the current gaps and provides a unified platform for managing the entire procurement lifecycle.
Key Actions
End-to-End Visibility
Provided complete visibility into the procurement process, ensuring transparency and accountability at every stage.
Automated Approval Workflows
Streamlined approval workflows, delivering actionable insights for quicker decision-making and reduced manual intervention.
Centralized Platform
Enabled a centralized and unified platform for managing procurement activities across multiple business units, facilitating seamless collaboration and communication.
Real-Time Access
Offered real-time access to order statuses and payment schedules, ensuring operational efficiency and timely transaction processing.
Accurate GRIR Reports
Ensured the accuracy and consistency of Goods Receipt Invoice Receipt (GRIR) reports, minimizing errors and enhancing financial control.
Seamless SAP Integration
Integrated seamlessly with SAP for efficient payment processing, ensuring compliance with accounting standards and enhancing transaction accuracy.
Intuitive GUI
Designed a highly intuitive graphical user interface (GUI) for buyers, simplifying the purchasing process and enhancing user experience.
Product Page for Suppliers
Developed a product page for suppliers to list products with competitive pricing, enabling informed purchasing decisions.
Advance Shipment Notification (ASN)
Implemented ASN for proactive shipment notifications, streamlining warehouse operations and ensuring timely receipt.
Goods Received Notification (GRN)
Introduced GRN for real-time updates on goods receipt, improving inventory management and reducing discrepancies.
Letter of Credit (LC) Management
Added LC management for international suppliers, streamlining transactions and ensuring compliance with financial agreements.
Cost Savings
Created a unified data model to facilitate seamless integration and communication between different systems and applications.
Solutions implemented using AWS Cloud Services
- AWS Cognito for SSO authentication for Client’s employees as well as Username Password login provision for Suppliers.
- AWS S3 buckets to store applications frontend code in ReactJS as well as Suppliers documents uploaded using this application in proper folder structure with access controls
- AWS Lambda contains the application business logic written using NodeJS
- AWS API Gateway used for accessing AWS Lambda services as well as sharing the data for any 3rd party applications with proper access token i.e. in this case SAP application and Client’s Document Management System.
- AWS EC2 used for keeping the long running Jobs written in NodeJS Code.
- AWS RDS used for application’s Database.
- AWS VPC to restrict the access to Client network
- AWS CloudFront as application content delivery network service
Impact: Measuring the Success
Faster Procurement Process
The implementation of automated workflows and real-time access to order statuses reduced the procurement process time by 40%.
Cost Reduction
Achieved a 30% reduction in procurement costs through efficient payment processing and significant savings in SAP “per user” license costs.
Enhanced Accuracy and Control
The accuracy and consistency of GRIR reports were significantly improved, reducing errors and enhancing financial control.
Improved User Experience
The highly intuitive GUI for buyers simplified the purchasing process, resulting in a 25% increase in user satisfaction.
With an integrated P2P solution, businesses can achieve faster procurement cycles, enhanced financial control, and significant cost savings, all while improving user experience and operational transparency.
Elevating Procurement with Unified Solutions
At Neviton Technologies, we help organizations modernize their procurement processes through customized, efficient solutions that simplify operations and boost control. Our P2P platform enhances visibility, reduces costs, and improves decision-making, enabling clients to focus on strategic growth. Partner with us to transform your procurement journey and drive impactful results.
